These Terms and Conditions set out the basis on which Aymestrey Parish Hall is hired. By making a booking, the Hirer agrees to comply with these conditions in full and accepts responsibility for ensuring that they are observed by all persons attending the event.
1. Smoking is strictly forbidden throughout the building.
2. Aymestrey Parish Hall Trustees reserve the right to refuse or cancel a booking at any time.
3. No dogs allowed, except guide and hearing dogs.
4. In consideration of the Hire Fee detailed on the Booking Form, the Aymestrey Parish Hall committee agrees to permit the Hirer to use the Premises for the Function and for the Period(s) described in the booking form.
5. If the Hirer wishes to serve alcoholic drinks for retail in or on the Premises then the appropriate licenses must be obtained by the Hirer.
6. The Hirer agrees not to exceed the maximum permitted number of people at the current time (80).
7. The Hirer must be aware of neighbours in close proximity to the Hall. The period of Hire will end at 12.00 midnight.
8. The Hirer confirms that he or she is not a person under 21years of age and hereby accepts responsibility for being in charge of and present on the Premises at all times when the public are present and for ensuring that all terms and conditions of this Agreement are complied with.
9. The Hirer shall, during the Period, be responsible for the supervision and care of the Premises including the fabric and the contents; keeping safe the same from damage however slight; and the behaviour of all persons using the Premises whatever their capacity, including proper supervision of car parking arrangements so as to avoid obstruction of the highway. Bouncy Castles are not permitted.
10. The Parish Hall holds a Performing Right Society Licence which permits the use of copyright music in any form, e.g. record, compact disc, tapes, radio, television or by performers in person. The Hirer will ensure that any other licences required for the Hirer’s Function shall be obtained prior to the start of the Function.
11. The Hirer agrees to call the Fire Brigade to any outbreak of fire and to evacuate the building immediately and not to re-enter until permission is given by the Fire Officer in charge. Details of any fire or emergency call shall be given to the booking secretary of the Parish Hall.
12. The Hirer shall ensure that any electrical appliances brought by them to the Premises whether in use or not shall be safe, in good working order, and if used shall be a safe manner in accordance with the Electricity at Work Regulations 1989. This includes ensuring any legally required Portable Appliance Testing is undertaken.
13. The Hirer shall be liable for the cost of repair of any damage (including accidental and malicious damage) done to any part of the premises including the curtilage thereof or the contents of the Premises.
14. The Hirer must report all accidents involving injury to the Parish Hall Committee as soon as reasonably possible. Any failure of equipment belonging to the Parish Hall or brought in by the Hirer must also be reported as soon as possible.
15. The Hirer shall be responsible for leaving the Premises and surrounding area in a clean and tidy condition, properly locked and secured (unless directed otherwise) with any contents temporarily removed from their usual positions properly replaced. Breach of this term shall entitle Aymestrey Parish Hall Committee to charge for the costs of doing so. It is the responsibility of the Hirer to ensure that:
(a) all windows and doors are closed and locked at the end of the Hire period;
(b) all lights and heaters are switched off and sink taps are turned off; and
(c) all rubbish and recyclables are taken home.
16. The Hirer must adhere to the ‘Exit’ checklist (on Notice Board) before vacating the building.
17. The Aymestrey Parish Hall shall not be liable for any stored equipment or other property brought on to or left at the Premises, and all liability for loss or damage is hereby excluded.